Coronavirus (COVID-19) Information
To All SCIT Students:
SCIT is closely monitoring the Coronavirus (COVID-19) situation and is taking precautionary steps to keep the school environment safe for all students, staff and faculty. In light of the situation and in an effort to keep our community safe, the school transitioned all courses to an online learning environment. If you have questions about your class schedule or are unable to attend school, please contact the Student Services Office by emailing firstname.lastname@example.org. Please take note of the following guidance during this time:
- The school’s administration will continue to operate, but at a limited, essential capacity. The hours of the administration are now from 9am to 6pm, Mondays through Fridays, until further notice. School Office Directory and Contact Info.
- If possible, please communicate with school offices via phone, email or text rather than scheduling in-person meetings. The school will be limiting in-person appointments with students throughout this time.
- The school is developing transition plans for a gradual availability of limited in-person instruction as restrictions ease. Please read more about the school’s Transition Plan below. The school’s Transition Plan may be updated periodically as necessitated by current conditions.
- Students and visitors are required to follow the Student Rules for Entry at all times while in the school.
Thank you for your patience during this situation. Please be safe and heed the direction of health officials to the best of your abilities throughout these challenging times.
The Coronavirus situation is an evolving situation and the school will continue to monitor it closely. Any new update will be posted to this webpage as needed and students will be notified via email of any new updates. Please make sure to check your email regularly. The following are official sources to stay up to date on COVID-19:
- CDC: https://www.cdc.gov
- California Department of Public Health: https://www.cdph.ca.gov
- Orange County Health Care Agency: http://www.ochealthinfo.com
Accessing Online Courses
Students will need access to a computer connected to the internet to access online course material. Guidance and direction for students to access online course material will be provided by instructors, as they may vary from course to course. Students who have limited access to a computer connected to the internet should contact the Student Services Office by emailing email@example.com or calling (714) 300-0300.View Online Course FAQ & Resources Site
Material Lending & Pickup
Materials for all courses are normally distributed during the first week of the term. Some lab based courses may lend students trainers or other materials to work on lab projects at home. Materials that are lent to students must be returned during the final week of the term (normally by Wednesday of the last week). The Student Services Office will notify students the designated days materials are ready to be picked up by making an announcement to each respective class. Students may pick up material from the school on designated days by entering in the front lobby of the building and following the posted directions. Face masks are required to enter the building. Any student who does not have a mask will be asked to wait outside. Students who are feeling ill or are symptomatic (e.g. fever or chills, cough, shortness of breath, fatigue, headaches, body aches, loss of taste or smell, sore throat, congestion or runny nose, etc.) should not enter the building and should instead arrange with the Student Services Office for curbside pickup of material (including textbooks).
SCIT is implementing Transition Plans for a phased availability of courses to be offered in a Hybrid model as restrictions ease and COVID-19 conditions improve. In a Hybrid model, instructors will instruct in-person on select days in a school classroom while simultaneously broadcasting the class session online beginning on the second week. Students will have the option to attend the in-person session if they sign up or may continue to participate in the course by joining the virtual class, which would be a live stream of the class session. The following is a summary of the plan:
- COURSES OFFERED IN A HYBRID MODEL: The school will be increasing the number of courses offered in a Hybrid model as conditions improve, including more degree level courses. Priority will be given to those courses with a lab component. If a course is selected to be offered in a Hybrid model, instructors will instruct in-person on select days in a school classroom while simultaneously broadcasting the class session online beginning on the second week (all classes are online during the first week). Students will have the option to attend the in-person session if they sign up or may continue to participate in the course by joining the virtual class, which would be an online live stream of the class session. Although most of the school's courses will be offered in a Hybrid model, there are some courses that will continue to be offered in an online only model and will primarily be those that do not include a physical lab.
- SIGNING UP FOR IN-PERSON CLASS SESSIONS: Students enrolled in courses offered in a Hybrid model will be informed that their course is offered in a Hybrid model through an announcement in the courses respective Google Classroom. Sign up instructions and deadlines will be posted in the announcement.
- ONLINE OPTION: All courses may continue to be taken fully online, including those courses that are offered in a Hybrid model. Students will not be required to attend any in-person class sessions during the Transition Plan and may continue to complete all course requirements online.
- IN-PERSON REQUIREMENTS & POLICIES: The following requirements and policies apply to all students who sign up to attend in-person sessions for courses offered in a Hybrid model:
- COURSE COMPLETION REQUIREMENTS: Students who sign up to attend in-person sessions of a course offered in a Hybrid model may have different course requirements that require in-person attendance in order to complete the course, including different in-person assignments or labs, and/or in-person examinations. Instructors will inform students if requirements differ between the two modalities at the beginning of a course.
- STUDENT RULES FOR ENTRY: All students who sign up to attend in-person class sessions must follow the Student Rules for Entry. Failure to follow the Student Rules for Entry may result in denying the student from attending in-person class sessions.
- VACCINATION REQUIREMENTS: As of the February 7, 2022 term, students enrolled in Hybrid courses who wish to attend in-person class sessions must be fully vaccinated against the COVID-19 virus and be able to show the school proof of their vaccination status. The school will continue to allow limited seats for unvaccinated students to attend in-person sessions up until the February 7th, 2022 term; however, seats for unvaccinated students will be substantially limited from now until February 7th, 2022 and will be based on a first-come first-serve basis. Please be advised that unvaccinated students may be denied to participate in in-person sessions if there are no available seats. Students may request for an exemption to vaccination requirements based on a medical condition or sincerely held religious belief by submitting a formal request with supporting documentation. Please see the Vaccination Information section below.
- STUDENT RECORDS: As of January 2022, student transcript records will indicate which classes are taken fully online and which classes are taken in-person. Students who sign up to attend in-person sessions for a class offered in a Hybrid model will be considered to have taken the course in-person.
The school may modify the transition plan at any time depending on the circumstances, including suspending all in-person sessions if necessary. Updates to the school’s transition plans will be posted on this site and students will be notified via email as necessary. Questions regarding the Transition Plan may be directed to the Student Services Office by emailing firstname.lastname@example.org.View Student Rules for Entry
Transition Plan FAQ's
How will I know if my class is a Hybrid course
There will be an announcement posted to your Google Classroom by the Student Services Office before the start of the class. Please make sure to sign into your Google Classroom once you receive your schedule email and monitor it for any announcements. Decisions on which courses are offered in a Hybrid model and made by the Education Department and faculty based on the conditions at the time.
How do I sign up to attend in-person for a Hybrid course?
Included in the announcement to your Google Classroom there will be a link to a Google Form that will allow you to sign up to attend in-person. Complete and submit that form if you would like to sign up to attend in-person sessions by the deadline stated in the announcement. In-person sessions for Hybrid courses begin on the second week of the term. The Student Services Office will notify you via email if you have been registered to attend in-person.
What happens if I sign up to attend in-person for a Hybrid course but attend some of the days online rather than attending in-person?
For courses offered in a Hybrid model, In-person course sessions may have different requirements to complete the course compared to if taking the course fully online. When a student signs up to attend a course offered in a Hybrid model in-person, then s/he agrees to follow the course requirements assuming the student is regularly attending in-person. For example, if students who sign up to attend in-person are required to take an examination in-person, then they are required to take the examination in-person and may not request or opt to take the examination online as the online students in the course would take.
It is strongly advised that you review the course requirements for attending in-person and make an informed decision as to whether or not you want to (and are eligible) to attend in-person sessions for a course offered in a Hybrid model before you sign up.
Will I still receive a trainer if I sign up to attend in-person for a Hybrid course?
Yes, if your course is issued trainers.
Can I continue to take courses online only?
Yes. Students are not required to attend in-person sessions for a Hybrid course.
What procedures do I need to follow to attend and where do I park?
Details about how to enter the school for in-person sessions of Hybrid courses can be found in the Student Rules for Entry page. Students will need to park in the student parking lot, walk around the school building and enter in through the front entrance where they will check in with the front desk. All students must check in with the front desk prior to going to their class.
Notice for Veteran Students
In response to the COVID-19 public health emergency that took place in 2020, most colleges across the country, including our school, switched to a distance education delivery of its courses (i.e. online courses). Through various emergency regulations and COVID-19 provisions enacted by Congress, students eligible to receive benefits from the VA were able to maintain those benefits while attending online courses. One of these benefits includes receiving a Monthly Housing Allowance (MHA) at the resident (in person) rate while taking approved courses converted to online training. As of the term starting on January 3, 2022, veteran students enrolled in online only courses who are eligible to receive MHA may receive MHA at a reduced, distance learning rate. As of January 2022, The school will be reporting the enrollment status of veteran students to the VA as follows:
- Veteran students who sign up to attend in-person sessions for a course offered in a hybrid model will have the units of the respective course reported to the VA as "In-Residence" in order for the VA to determine appropriate eligibility of the student to receive MHA at the resident rate for the courses units.
- Veteran students who are enrolled in online-only courses or do not sign up to attend in-person sessions for a course offered in a hybrid model will have the units of the respective course reported to the VA as "Distance" in order for the VA to determine appropriate eligibility of the student to receive MHA at the distance learning rate.
Veteran students may be enrolled in a combination of in-person courses and online courses. For example, a veteran student may be enrolled in a term taking an engineering course offered in a hybrid model and a humanities course offered online. In such cases, if the veteran student signs up to attend in-person for the engineering course, the school shall report the units of the engineering course as "In-Residence" and the units of the humanities course as "Distance." The MHA is calculated by the VA based on the type of units reported.
As COVID-19 restrictions ease, SCIT is beginning to offer in-person hands-on workshops by invite-only to students who graduated from select programs during the COVID-19 situation. These workshops are free of charge and will allow graduates to gain more hands-on experience under the supervision of the school’s faculty. Workshops are offered periodically and announced to groups of graduates as they become available. More information can be found on the Workshops page.
The Coronavirus Aid, Relief, and Economic Security (CARES) Act established the Higher Education Emergency Relief Fund (HEERF) to provide emergency financial aid grants (HEERF Grants) to eligible students impacted by the COVID-19 situation. The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA) authorizes additional emergency financial aid grants to be added to the Higher Education Emergency Relief Fund (HEERF II). SCIT is participating in these programs to provide financial relief to eligible students who were unexpectedly transitioned to online instruction and who may have experienced other financial hardships resulting from the COVID-19 situation. SCIT students who are eligible and qualify to receive an HEERF grant, which is money that does not need to be paid back, will receive the grant in the form of a check (or multiple checks) mailed to the student directly. Please visit the CARES Act, CRRSAA - HEERF Grant Information Site for more details about the method and manner by which HEERF Grants are awarded to students, including statistics about the awarded amounts.
Students must apply via an online application in order to be considered for receiving an HEERF grant. The school may have multiple rounds that students can apply for the grant, depending on the availability of grant funds. The seventh round of applications ended on September 17, 2021. The eighth round of applications opened as of October 29, 2021 and will close on December 3, 2021. Students who applied for prior HEERF grant rounds may still apply for additional HEERF grants in the seventh round. To apply for the HEERF grant of the current round, please click on the application link below. Please note, the application is only accessible when logged in with your school email account (i.e. your @student.scitech.edu email address). All students are encouraged to apply for the HEERF grant, including students who may be on an approved leave of absence. The following criteria must be met in order to apply for the HEERF Grant:
- You must be considered an enrolled students as of the date you submit your application.
- You must be eligible to participate in federal student financial aid programs. Please note, you are not required to receive any federal student financial aid, you simply need to be eligible to participate.
- Students who have been withdrawn from the school are not eligible to apply.
- Students on an approved leave of absence may apply for the HEERF grant during the start and end dates of their leave so as long as they have not withdrawn from the school.
- Students who apply during the time they are considered not in attendance (i.e. those who did not attend during the first week of courses or who did not complete any of their courses by receiving an “incomplete” grade in all of them) must submit an appeal and be approved to continue their studies in order to be eligible to apply for the HEERF grant.
If you have questions regarding the application, please contact the Financial Aid Office by emailing email@example.com.HEERF Grant Application